Privacy Policy

Last updated: June 10, 2026

This Privacy Policy explains how Check List Management collects, uses, stores, and protects information when you use our checklist, task tracking, reporting, and notification features.

1. Information We Collect

We collect only the information needed to operate and improve the checklist management service. This may include:

• Account information such as name, email address, role, department, branch, position, and login credentials.
• Checklist and task information such as templates, assigned tasks, completion status, due dates, comments, attachments, reports, and activity history.
• Notification information such as reminder settings, delivery status, and subscribed notification channels.
• Technical information such as IP address, browser type, device information, login time, error logs, and security audit logs.

2. How We Use Information

We use collected information to:

• Create and manage user accounts, roles, permissions, and access control.
• Assign, update, complete, monitor, and report checklist tasks.
• Send reminders, overdue notices, task updates, and system notifications.
• Generate dashboards, progress reports, exports, and operational summaries.
• Maintain system security, prevent unauthorized access, troubleshoot issues, and improve performance.
• Comply with legal, regulatory, accounting, or internal audit requirements where applicable.

3. How We Share Information

We do not sell personal information. Information may be shared only in limited situations, including:

• With authorized administrators, managers, or team members according to their assigned permissions.
• With service providers that help operate hosting, storage, email, messaging, backups, analytics, or security services.
• When required by law, regulation, court order, or valid government request.
• When necessary to protect the rights, safety, security, or property of users, the organization, or the public.

4. Data Storage and Security

We use reasonable administrative, technical, and organizational safeguards to protect information from unauthorized access, disclosure, alteration, or loss. These safeguards may include authentication, role-based permissions, access logging, encrypted connections, backups, and server security controls.

No system can guarantee absolute security. Users are responsible for keeping their login credentials confidential and for reporting suspected unauthorized access promptly.

5. Data Retention

We retain personal information, checklist records, reports, and logs for as long as needed to provide the service, support business operations, comply with legal obligations, resolve disputes, and maintain audit records. When information is no longer required, we may delete, anonymize, or archive it according to applicable retention practices.

6. User Choices and Rights

Depending on your location and organizational policy, you may have the right to:

• Request access to personal information associated with your account.
• Request correction of inaccurate or incomplete information.
• Request deletion or restriction of certain information, where legally and operationally permitted.
• Ask questions about how your information is used or shared.

Some checklist, task, and audit records may need to be retained for operational, compliance, security, or reporting purposes.

7. Cookies and Similar Technologies

The service may use cookies or similar technologies for login sessions, security, preferences, and application functionality. You may disable cookies in your browser, but some parts of the service may not work correctly.

8. Third-Party Links and Integrations

The service may connect to third-party tools such as email, messaging, hosting, backup, or reporting services. Those services may process information according to their own privacy practices. We encourage users to review the privacy policies of any third-party services they access.

9. Children's Privacy

This service is intended for workplace and organizational checklist management. It is not intended for children, and we do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When changes are made, we will update the "Last updated" date above. Continued use of the service after an update means you accept the revised policy.

11. Contact Us

If you have questions, requests, or concerns about this Privacy Policy or how information is handled, please contact the system administrator or the organization responsible for managing Check List Management.